PUBLIC PROCUREMENT AUTHORITY ANNUAL ASSESSMENT OF PROCUREMENT ACTIVITIES
The Public Procurement Authority, in accordance with Sections 3 (d) and (h) of the Public Procurement Act 2003 (Act 663) as amended, will from May 2026 begin an exercise to collect data on the procurement activities undertaken by Public Entities for 2024 and 2025. Public Entities are hereby notified that they shall be visited by Teams of Assessors from the Public Procurement Authority (PPA) who will be undertaking the data collection.
Public Entities are therefore advised to assemble the records on their procurement transactions for 2024 and 2025 to enable the team to complete the exercise successfully.
Kindly contact the Compliance, Monitoring and Evaluation Directorate on 0505846550 for any further clarification.
List of Required Documents
- Entity Profile
- List of Entity Tender Committee Members
- List of Service Providers (Suppliers, Consultants and Contractors)
- Approved Procurement Plans for each year
- Budget Extract- Total Expenditure for each year
- Budget Extract- Procurement Expenditure for each year
- Staff Training Plan and Reports
- Staff Appraisal Reports
- Documents relating to Procurement Activities (Goods, Works and Services)
Tender Invitation or Advert
Tender Documents/Request for Proposal Documents
Evaluation Reports/Approvals
Contract Awards/Letters to Unsuccessful Tenderers
Payments relating to Contracts
Delivery reports/Completion Certificate/Stores Receipt Vouchers
Other Documents relating to Contract Management (Goods, Works, Services) - Minutes of Entity Tender Committee Meetings
- Single Source and Restricted Tendering Correspondence including approvals
- Other correspondence relating to procurement including those with PPA
- Internal Audit Report referencing procurement where applicable
- Evidence of the implementation of Sustainable Public Procurement (SPP)
FIND ATTACHED LIST OF ENTITIES TO BE ASSESSED: LIST OF ENTITIES – ASSESSMENT 2026
SIGNED
CHIEF EXECUTIVE OFFICER
FRANK MANTE